This was the second year I used the "post-it" method of scheduling. There are several variations, but a sharp-eyed licensed assistant shared a post from Speaking of Speech with me, and I thought it was a great idea.
Other places to look:
I drew a very imperfect grid on my chalkboard, filled in spaces for lunch and walk-ups, and left the other spaces blank. I sent out a letter to each teacher who has a speech/language student and explained the process. The e-mail went out on Tuesday, the second day of school, for Thursday scheduling. I have to turn in a schedule by Friday and start seeing students next week, so I let teachers know that, and most are very understanding even though they are still working out their own schedules.
When the teachers walk in, the speech groups are listed on post-its. Scheduling is painful, but I try to ease that with breakfast treats. This year, my wonderful mom made blueberry and apple-cinnamon muffins.
Here's a close-up of the time sections:
I arrived at school at 6:45. That's 6:45 a.m. Duty starts at 7:10, and I wanted everyone to have a fair chance at picking times. The first post-it is from 5th grade. They really put a lot of thought into their time because one of the students has a lot of services. The second post-it is from a kindergarten teacher who was already at school and followed me into my room to claim her time.
This is what the schedule looked like after lunch:
It's mostly filled in, but I have four more teachers to schedule with. Right now, I'm pretty happy because the schedule gives me time to work with my CFY and room to grow. That is not always the case.
I do have to point out that I have the support of my principal and assistant principal in doing the schedule this way. They saw how easy it went last year.
The benefit is that the teachers get to see the overall schedule, not just their students. Also, they get to pick the times which helps out with communication. Everyone was very accommodating, and there were very few instances where the first-choice time was taken.
And on an unrelated note, I have to share this product with you. It's called mavalus tape, and my sister and cousin introduced me to it. The tape is strong but doesn't pull paint off the walls. It's worth a try!